To protect our workforce, maintain a healthy fleet, and remain compliant with DOE and federal requirements, the workforce must report any vehicle incident involving government-owned, GSA-leased, or commercially leased vehicles in a timely manner. Here are some do’s and don’ts when encountering an incident.
Do:
- Ensure safety first. Move the vehicle to a safe location if possible and request medical attention if needed.
- Report the event as soon as it is safe to do so. Prompt reporting ensures employee safety, supports timely repairs, and keeps UCOR in compliance with 41 CFR 101-39.401, GSA requirements, and DOE oversight expectations.
- Offsite incidents: Call 911 (if needed), notify your supervisor, the UCOR Fleet Manager, and the Emergency Services Watch Office (ESWO) at (865) 574-3282.
- Onsite incidents: Notify supervision. If unavailable, contact the UCOR Fleet Manager and ESWO. Depending on location, you may also need to notify ORNL Lab Shift Superintendent (LSS) or Y-12 Emergency Operations Center (EOC).
- Remain at the scene until supervision or emergency responders arrive unless medical attention is required.
- Complete required documentation within one business day:
- GSA SF-91 (Motor Vehicle Accident Report)
- SF-94 (if there is a witness)
- UCOR Form 3545 (Addendum to SF-91)
- Submit photos, repair estimates, and reports to UCOR Fleet Management so documentation can be properly managed with the GSA Accident Management.
Don’t:
- Leave the scene without notifying the appropriate contacts.
- Assume minor damage, vandalism, or weather-related impacts don’t count.
- Delay reporting — all accidents and incidents must be reported to DOE by the UCOR Fleet Manager within 24 hours.